Monday Thirst Quenchers – Post 01.02

Today I thought I would focus on some productivity tools and tips I use with Outlook.

Wunderlist Add-In for Outlook

I have taken an approach where my task list is separated from my email.  Wunderlist includes a great add-in that will turn any email into a task.  In addition, you can subscribe to your task list feed as a calendar list and see what tasks you said were going to be do on any day.

Quick Steps

This is perhaps my favorite part of Outlook for productivity.  Quick steps enable me to quick do repetitive actions and assign them to shortcut keys. For example, I have a folder where I put reference emails.  The quick step has been configured to move the selected item to my “Reference” folder.  I then bind that quick step to CTL+SHFT+1 and voila, I can get through my inbox to zero real quick.

Mailbox Rules

Unlike quick steps, rules allow you to manage emails before you even see them in your inbox, or process after you send an email.  For instance, you can create a rule that delays sending by 1 minute.  I currently have over 20 rules that apply to my inbox before email even comes in.  My favorite:  Moving all of my meeting requests to a special folder for processing.

Please note: I reserve the right to delete comments that are offensive or off-topic.

  • Jeff Brumley

    Mark, I found some guidance on delaying messages by increments of minutes – how did you get that delay down to 30 seconds?

    • I should fix that. I have a special internal add-in that supports 30 seconds. 🙂 I also have one that can change my default meeting time, make sure BCC does not contain a DL, etc